The New York Racing Association, Inc.

Legal Secretary / Paralegal

US-NY-Ozone Park
ID
2017-1624
Aqueduct Racetrack (only)
Position Type
Full-Time Regular

Job Overview

The Legal Secretary / Paralegal will be responsible for providing administrative and organizational support to the Legal Department, such as maintaining legal department files and updating legal resources.

Responsibilities

 

 Responsibilities of the Legal Secretary / Paralegal include but are not limited to:

  • Assisting multiple attorneys in general practice including corporate governance, contracts, regulatory compliance, purchasing and procurement, litigation and labor and employment matters.
  • Assisting with drafting various contracts and contracts administration.
  • Undertaking legal research in a variety of areas, as requested by attorneys.
  • Composing responses to inquiries.
  • Providing administrative and organizational support such as assisting to maintain legal department files and updating legal resources/volumes.
  • Performing routine office duties such as photocopying, scanning, filing, etc.
  • Maintaining a legal calendar of events for the NYRA legal staff to ensure timely responses to various legal matters, such as arbitrations, contract negotiations, etc.
  • Maintaining departmental files covering contracts, labor issues, litigation, and general legal documents in an orderly fashion to facilitate research.
  • Opening, time stamping, and prioritizing the departmental mail. Making copies of documents for the departmental files. Reading and routing emails to appropriate personnel.
  • Answering telephones to screen and route phone calls to the appropriate personnel; Attempts to provide information to callers; Taking messages for the legal staff.
  • Coordinating and sets-up meetings. Arranging for hotel accommodations. Arranging for escorting guests around NYRA facilities.
  • Ordering office supplies to ensure a continuous flow of work.
  • Performing various other administrative duties, such as… 
      • Making copies of documents
      • Binding pages into reports
      • Maintaining lists of contacts
      • Taking notes during meetings
      • Updating legal binders with new material
  • May perform other duties as required

 

 

 

Qualifications

  • Associates Degree
  • 5 years of work in an administrative environment, preferably in a corporate legal department
  • Proficiency with Microsoft products (outlook, word and excel)

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